Guidelines for Records Application:

Guidelines for Records Application

	What	Where to Apply	Amount	Waiting Time*
1.	Diploma	Registrar’s Office	Php 1,415.00	Three weeks
2.	Transcript of Records	Registrar’s Office	Php 415.00	10 working days
3.	Transfer Credential (Php615 for Law and Graduate School)	Registrar’s Office	Php 515.00	3 working days
4.	Course Descriptions	Registrar’s Office	Php 415.00	3 working days
5.	Certification of Graduation	Registrar’s Office	Php 265.00	3 working days
6.	Certification of Medium of Instruction	Registrar’s Office	Php 265.00	3 working days
7.	Certification of Weighted Average	Registrar’s Office	Php 265.00	3 working days
8.	Authentication of Records	Registrar’s Office
9.	Certification of Good Moral Character/ clearance	Student Affairs Office
10.	Course Syllabi	Dean’s Office

Note:

Graduates may apply for transcript of records in person or through an authorized representative via the “express lane”, which makes the transcript available in twenty-four (24) hours.
Students/graduates who have already been issued their Transfer Credentials (Honorable Dismissal) may not apply for records online. They may apply in person provided they submit a letter of no-objection from the Office of the Registrar of the school which admitted them.
Transfer Credential (Honorable Dismissal) is issued relative to the program last enrolled in. If the applicant is not a graduate, he should apply in person or through an authorized representative.
Request will be processed only upon confirmation of the University Cashier that the remittance has been received.
Authentication of records should be applied for in person or through an authorized representative.

If the records will not be claimed personally or through a representative, the same may be forwarded by mail or by courier. Corresponding payment has to be made and forwarding address provided.

To a local address via WWW Express or Express Mail Service (EMS)

For transcript and certifications:	To pay Php 100.00
For diploma alone or with other records:	To pay Php 250.00

To an address abroad:

For transcript and certifications:
Ordinary mail	To pay Php 70.00
Registered mail	To pay Php 150.00
For diploma alone or with other records:	To pay Php 250.00
Any documents by Express Mail Service:	To pay Php 850.00
Any documents by DHL:
Europe and Middle East	To pay Php 2,000.00
Canada	To pay Php 1,800.00
U.S. and other countries	To pay Php 1,500.00

How to Apply for Records available through the Registrar’s Office:

1.	Send an email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it , cc This e-mail address is being protected from spambots. You need JavaScript enabled to view it , indicating the type of records to be applied. Information should include full name used in the University, program/course taken, year of graduation/attendance.
2.	Make the necessary payment.
	2.1 Payment to be made from abroad
		2.1.1	Through Bank Remittance or Telegraphic Transfer
			Name of Account:	University of Santo Tomas
			Account No.:	0153-3317-74
			Bank Name:	Bank of the Philippine Islands España-UST Branch
			Bank Address:	España cor Moret St., Sampaloc, Manila, Philippines
			Bank Code:	BOPIPHMM
			Routing No.:	005873
			Note: Add $7.50 for local bank charge. All bank charges are for the account of sender, including local bank charges. Email to the University Cashier This e-mail address is being protected from spambots. You need JavaScript enabled to view it indicating the payment made. Attached the scanned copy of the deposit slip to the email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or fax a copy to (632)742-8352 the details of the remittance.
		2.1.2	Through Western Union
			Choose the Direct to Bank option and send remittance in the name of UNIVERSITY OF SANTO TOMAS – BPI Account No. 0153-3317-74. If the direct to bank option is not available, send remittance to UST c/o FR. MANUEL ROUX, O.P. IMPORTANT: After processing, email to the UST Cashier’s Office This e-mail address is being protected from spambots. You need JavaScript enabled to view it the following information: MTCN No. Date remitted, Amount remitted, Name of Sender.
	2.2	Payment to be made locally
		2.2.1	Pay directly to the Cashier of the University
		2.2.2	Deposit payment to University of Santo Tomas – BPI Account No. 0153-3317-74. Email scanned copy of the deposit slip to the Cashier’s Office of the University This e-mail address is being protected from spambots. You need JavaScript enabled to view it indicating the payment made. Attached the scanned copy of the deposit slip to the email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or fax a copy to (02)742-8352, indicating the name of the applicant.
3.	Claim records in person or through a representative who will be required to present a written authorization supported by the ID of the owner.
4.	Records may also be forwarded by mail or by courier.