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Guidelines for Records Application:

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Guidelines for Records Application

What
Where to Apply
Amount
Waiting Time*
1.
Diploma
 Registrar’s Office
Php 1,715.00
One Week
2.
 Transcript of Records
 Registrar’s Office
 Php 550.00
 Five Working Days
*3.
Transfer Credentials
(Php 765.00 for Law, Medicine and Graduate School)
 Registrar’s Office
 Php 715.00
 Five Working Days
4.
Course Descriptions
 Registrar’s Office
 Php 415.00
 Three Working Days
5.
Certification of Graduation
 Registrar’s Office
 Php 315.00
 Three Working Days
6.
Certification of Medium Instruction
 Registrar’s Office
 Php 315.00
 Three Working Days
7.
Certification of Weigh Average
 Registrar’s Office
 Php 315.00
Three Working Days
**8.
Authentication of Records
 Registrar’s Office
9.
Certification of Good Moral Character/ Clearance
 Student Affairs Office
10.
Course Syllabi Dean’s Office

*Only Transfer Credentials for graduates maybe applied online.
**Authentication of Records by CHED/DFA is applied for in person or by an authorized representative.

Note:

  1. Graduates may apply for transcript of records in person or through an authorized representative via "express    lane", which makes the transcript available in twenty- four (24) hours.
  2. Students/ graduates who have already been issued their Transcript Credentials (Honorable Dismissal) may not apply for records online. They may apply in person provided they submit a letter of no- objection from the Office of the Registrar of the school which admitted them.
  3. Transfer Credential (Honorable Dismissal) is issued relative to the program last enrolled in. if the applicant is not a graduate, he should apply in person or through an authorized representative.
  4. Request will be processed only upon confirmation of the University Cashier that the remittance has been received.
  5. Authentication of records should be applied for in person or through an authorized representative.

If the records will not be claimed personally or through a representative, the same may be forwarded by express mail service or by courier. Corresponding payments has to be made and forwarding address provided.

1.
To a local address via WWW Express or Express Mail Service (EMS)
For transcript and certifications:
 To pay Php 100.00
For diploma alone or with other records:
To pay Php 250.00
2.
To an address abroad:
For transcript and certifications:
a. Express Mail Service
• Australia
 To pay Php 1,000.00
• Bahrain
 To pay Php 1,150.00
• Canada
 To pay Php 1,400.00
• China (mainland)
 To pay Php 700.00
• Great Britain
 To pay Php 1,550.00
• New Zealand
 To pay Php 750.00
• Norway
 To pay Php 2,000.00
• Qatar
 To pay Php 1,300.00
• Singapore
 To pay Php 700.00
• UAE
 To pay Php 1,400.00
• USA
 To pay Php 1,100.00
• Vietnam
 To pay Php 650.00
b. DHL
• USA-East Coast
 To pay Php 1,700.00
• USA-West Coast
 To pay Php 1,700.00
• Canada
 To pay Php 1,800.00
• Europe
 To pay Php 2,600.00
• Middle East
 To pay Php 2,800.00
• South America
 To pay Php 3,000.00
• Oceania (Australia/ New Zealand)
 To pay Php 1,500.00
• Hongkong
 To pay Php 1,500.00
• Singapore
 To pay Php 1,500.00
• Seoul
 To pay Php 1,500.00
• Tokyo
 To pay Php 1,500.00

How to Apply for Records available through the Registrar’s Office:

1.
Send an email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it , cc This e-mail address is being protected from spambots. You need JavaScript enabled to view it , indicating the type of records to be applied. Please attach scanned copy of the valid ID of the owner of the Academic Records. Information should include full name used in the university, program/course taken, and year of graduation/attendance. (Note: Request without the scanned copy of the valid ID of the owner of the Academic Records will not be processed.)
2.
Make the necessary payment.
2.1 Payment to be made from abroad 
2.1.1
through Bank Remittance or Telegraphic Transfer
Name of Account:
University of Santo Tomas
Account Number:
 0153-3317-74
Bank Name:
Bank of the Philippine Islands,
España- UST Branch
Bank Address:
 España cor. Moret st., Sampaloc, Manila, Philippines
Bank Code:
BOPIPHMM
Routing Number:
 005873

Note: Add $7.50 for local bank charge. All bank charges are for the account of sender, including local bank charges.

Email the University Cashier at This e-mail address is being protected from spambots. You need JavaScript enabled to view it indicating the payment made. Attach the scanned copy of the deposit slip and valid ID of the owner of the Academic Records to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or fax a copy to (632) 742-8352 the details of the remittance.
2.2
Payment to be made locally
2.2.1 Pay directly to the Cashier of the University
2.2.2
Deposit payment to University of Santo Tomas—BPI Account No. 0153-3317-74
Email scanned copy of the deposit slip to the Cashier’s Office of the University This e-mail address is being protected from spambots. You need JavaScript enabled to view it indicating the payment made or fax a copy to (02) 742-8352 indicating the name of the applicant.
3.
Claim records in person or through a representative who will be required to present a written authorization supported by the ID of the owner.
4.
Records may also be forwarded by express mail service or by courier.